HOW TO ENTER SALES RECEIPTS IN QBO 

 

WHAT IS A SALES RECEIPT?

​

A sales receipt is essentially a transaction you enter in QuickBooks Online to reflect that you have received income from a customer.

 

Why would you use a sales receipt instead of an invoice?

 

You will use a sales receipt when you receive a full payment from the customer at the time of sale. You will use sales receipts instead of an invoice because the customer paid you for your service at the time that you completed those services.

 

You would use an invoice to request payment from a customer and receive payment from the customer at a later date.

 

HOW DO YOU ENTER A SALES RECEIPT IN QUICKBOOKS ONLINE?

 

HOW TO ENTER A SALES RECEIPT FOR A CASH PAYMENT

 

Click on the + sign at the Quick Create Menu.

 

Select Sales Receipt.

 

Choose the customer name from the list.

 

 

Select the payment method. Let’s say for this example you received a cash payment.

 

In the “Deposit to” window –  select Cash on hand

 

if you do receive cash payment from your customers, make sure you have a bank account set up in the chart of accounts called “Cash on hand.”

Next choose the service provided to the customer from our Product/Service list. Update the description, and if you need to, enter the amount.

You can charge sales tax if you need to here.

 

At this point you can click Save and Send to email that customer a copy of your sales receipt, or you can just Save and Close.

 

HOW TO ENTER A SALES RECEIPT FOR A CHECK PAYMENT

 

Go to + sign, click Sales Receipt.

 

Enter the customer’s name.

 

This time choose Check under Payment Method.

 

Enter the check number.

 

Then instead of cash on hand, choose Checking.

 

Choose the service that you have provided, enter the amount then click Save and Close.

 

Now you know what Sales Receipts are, why you would use them, and how to enter them in QBO.